Jobs

Position Summary

Reporting to the Managing Director, the Director of Development (DoD) will have primary responsibility for developing, managing and deploying MiND’s emerging annual fundraising program comprised of membership, individual giving, institutional support (foundations and corporations), sponsorship and government grants. The Director will also develop and manage any special campaigns. The DoD will be a highly skilled, self-aware and effective manager and fundraiser who has a proven track-record of routinely securing five and six-figure gifts. The DoD will develop, build and steward enduring relationships with major donors and prospects (individuals, corporations and foundations) and government officials.

The DoD will collaborate closely with the MiND Board of Directors and Artistic and Managing Directors in building and managing a top-tier development operation and establishing relationships with the community. Responsible for raising approximately $1.5 to $1.7M in contributed revenue annually through 2023, as well as increasing contributed revenue to $2-2.5M by 2025 and increasing over the next five years based on MINDs financial needs and plans, the DoD will initially be the sole department member leading the fundraising program. However, as MiND achieves its targeted revenue goals it is anticipated that Development will expand.

The DoD will have a history of developing and improving systems and processes to establish a structured and effective fundraising program, create deeper engagement with members and donors and foster greater levels of philanthropic commitment to MiND and a culture of philanthropy throughout the organization. The DoD will be an excellent strategist capable of collaborating with Board and staff in identifying and cultivating donors/prospects from diverse communities and professions and moving transactional supporters into long-term growth relationships with MiND.

ROLES & RESPONSIBILITIES:

Strategic Annual Fundraising Leadership

• Envision, design and execute strategies and tactics to build and advance a strategic fundraising program.
• Develop systems and processes required to support robust fundraising.
• Deploy best practices in using the CRM system to develop, track and advance donor relationships and to analyze data and understand fundraising trends.
• Establish a formal stewardship program including prompt acknowledgment of all gifts and continuing engagement with donors.
• Establish metrics and KPIs to monitor progress.
• Increase annual contributed revenue from current modest base, including restricted and unrestricted support from individuals, government, foundation, and corporate donors.
• Analyze and, if necessary, reimagine the membership program.
• Be a passionate, visible, and informed advocate for MiND, actively seeking opportunities to engage with the broader community and to participate in events that position MiND for improved fundraising and visibility.
• Work in collaboration with the Managing and Artistic Directors to be an effective partner with MiND’s Board in growing fundraising.
• Collaborate with the Managing and Artistic Directors and Board Chair in identifying gaps on the Board and in building a robust candidate pipeline.

Fundraising and Stewardship

• Identify, cultivate, and successfully solicit major gifts from a diverse group of individuals, corporations, and foundations, in collaboration with the General Manager ensuring appropriate stewardship of donors at all levels.
• Increase membership at all levels and develop effective strategies for inspiring new members, retaining existing members, and creating stimulating benefits and programs.
• Cultivate, solicit and steward government grants and funding in close collaboration with the General Manager and Managing Director to meet annual operating requirements as well as to address capital expansion and replacement needs.
• Pitch and secure show and season individual and corporate sponsorships
• Collaborate deeply and frequently with Artistic Director to secure necessary funding for production of new works.
• Invigorate and implement strategic cultivation events to identify and cultivate new donors.
• Oversee development communications and correspondence including a donor newsletter, institutional briefings and reports, donor-facing proposals, and stewardship materials.
• Ensure that resources are properly and efficiently allocated, and that prospect research, outreach, solicitation, and stewardship are expertly executed to ensure all fundraising goals and benchmarks are being met.
• Ensure the strategic use of the CRM system as a tool for development communication tools, coordinating communications with existing and potential donors to ensure the highest level of donor engagement, satisfaction, and expressions of appreciation.
• Manage the day-to-day operations of the development function to ensure that all administrative and operational aspects of development are executed at a high level of quality and efficiency, including the proper oversight of constituent data and donor records

Planning & Team Leadership

• Create an ambitious, comprehensive, written annual development plan and calendar with clearly defined goals, objectives, timelines, and assigned responsibilities.
• Collaborate with the Managing and Artistic Directors and staff to ensure that internal culture, organizational structure, human and financial resources, technology, and operational plans are aligned to support a culture of philanthropy.
• Train, mentor, and support MIND colleagues and the Board in donor and prospect engagement activities, seeking ways to maximize donor participation in MiND’s philanthropic programs.
• Create, manage, and monitor an annual development program budget and track progress through monthly and annual reports.
• Collaborate with the finance team to ensure tracking and documentation of gifts meets organizational and external reporting needs.
• Collaborate with the Managing Director and Board of Directors to plan and execute fundraising and other profile raising events.
• Collaborate with the marketing team to ensure that development materials are unified and consistent with the MIND brand.
• Demonstrate and adhere to ethical fundraising principles set forth in the Association of Fundraising Professionals Ethical Standards and Principles

JOB REQUIREMENTS

Traits and Characteristics
The DoD will be an experienced development professional with demonstrated capacity to build a strategic program and achieve ambitious contributed revenue goals. A confident fundraiser and self-starter with sound judgment and strong organizational skills, he/she will be knowledgeable of strategies and best practices and willing to work as the sole Development staff member. Energized by working in the community, the DoD will be a passionate, visible, and informed advocate for MiND who can effectively engage existing and potential supporters in MiND’s mission and programs. The DoD will have with an appreciation for theater and a willingness to attend evening and weekend performances and events, as well as attend meetings offsite and outside regular 9-5 business hours. Comfortable balancing both relationship-oriented and task-focused responsibilities, the DoD will structure compelling opportunities for support to positively impact MiND’s long-term success. The DoD will have the ability and cultural competence to build authentic relationships with people from diverse backgrounds.

Other key competencies of the role include:

• Time and Priority Management – The ability to prioritize and complete tasks to deliver desired outcomes within allotted time frames.
• Fiscal Responsibility – The skills to ensure departmental fiscal responsibility, to identify areas of cost efficiency while meeting the demands and expectations of members and donors.
• Problem Solving – The aptitude to define, analyze, and diagnose the key components of a problem to formulate a solution.
• Personal Accountability – The strength to be answerable for personal actions.

Qualifications
A bachelor’s degree is required with three to five years of nonprofit fundraising experience or similar translatable practice. Experience in a cultural institution is beneficial along with a working knowledge of all areas within development, including major gifts, annual giving, membership, corporate and foundation giving, planned giving, campaigns, and research. Experience raising funds in south Florida is a plus. Excellent written and verbal communication skills are necessary, as are strong computer skills and knowledge of CRM systems (MiND uses Spektrix).

Compensation and Benefits
MiND provides a competitive compensation, with a salary range starting at $75,000, commensurate with experience, coupled with a package of benefits including health plan with 50% employer contribution, vacation and PTO.

MiND’s Commitment to Diversity, Equity and Inclusion
Miami New Drama is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Miami New Drama is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Miami New Drama are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, veteran or disability status, family or parental status, or any other status protected by the laws or regulations in our area. Miami New Drama will not tolerate discrimination or harassment based on any of these characteristics. Miami New Drama encourages applicants of all ages.

Procedure of Candidacy
Please send a resume and cover letter responsive to MiND’s mission to nickrichberg@miaminewdrama.org

JOB DESCRIPTION
The Production Manager position is integral to the operations of the company and is primarily responsible for the production management of MiND’s annual English and Spanish programming. Responsible for coordinating the work across multiple production areas, providing clear and effective communication to visiting designers and artists and ensuring that productions open on time and within budget. This role participates in achieving the artistic and administrative goals of the company while ensuring quality and consistency, and maintaining the highest production values.

GENERAL RESPONSIBILITIES
The Production Manager reports to the General Manager and leads & supervises a team that includes a full-time Technical Director and seasonally contracted stage managers, costume supervisor, head electrician, and sound supervisor.

FINANCES
Provide input to the General Manager in the development of production budgets and supervise production budgets. The Production Manager will keep the GM and Managing Director apprised of the status of the Production budget on a regular basis; overall expenses may not go over budget without approval of the Managing Director. Process, track and reconcile all production department accounts payable and and submit expense reports.

SCHEDULE
Provide input to the development of the season schedule. Develop and administer production calendars and design deadlines for each production. Determine load-in, tech, and strike schedules for the stage. Manage resource calendars for all shared facility spaces. Schedule and lead all design and production meetings.

DESIGN PROCESS AND ANALYSIS
Guide all director/design teams through the design process to guarantee the timely completion of all designs. Determine due dates for designers & communicate for contracting purposes. With the input of the Technical Director, analyze all designs submitted to determine feasibility of execution within the allotted time, money and personnel available. Arrange designer visits and walkthroughs as needed. Maintain shareable production folders and links for the production team.

MANAGING PRODUCTION PERSONNEL
Establish staffing needs, as well as payment methods and fees for production staff working with General Manager to ensure all hiring and onboarding is clear and effective for all production staff and contractors including, but not limited to: technical staff, electricians, carpenters, production assistants, wardrobe personnel, running crew, artistic consultants and any additional personnel required for specific production needs. Oversee and enforce health procedures for non-artistic production personnel, working with Company Manager and ensure company-wide compliance with all union and company health guidelines.

PRODUCTION LIAISON
Facilitate clear communications throughout the production process, and act as a liaison between directors, designers, stage managers, and MiND production and administrative staff. Included but not limited to: Coordinate and conduct all design and production meetings. Attend first read through, designer run, technical rehearsals and previews as necessary. Maintain department contact information and show rosters.

DEPARTMENT SUPPORT
As necessary, support productions with hands-on projects including (but not limited to) special effects, video and projections, assisting with stage work, purchasing, transporting, sourcing and researching materials and techniques. Procure, schedule and manage rehearsal space as needed. Maintain a safe work environment at all times. Address safety hazards with appropriate personnel promptly.

HUMAN RESOURCES
In cooperation with General Manager, PM is responsible for HR documentation for all production personnel including but not limited to: execution of contracts, tax forms, process and sign timesheets and handling the initial paperwork for Workers’ Compensation for all production department-related claims. Consult with General Manager to ensure company is in compliance with all union rules and employment regulations.

INVENTORY AND PURCHASING
In a supervisory role with the Technical Director, oversee inventory and maintenance of all shop, lighting, costume and sound equipment. Oversee all routine facility supply stocking as well as general facility hardware such as lamps and stage supplies such as tape. Plan and budget equipment purchases and long term equipment upgrades. Work with Technical Director and City officials on facility planning and upgrades as needed and defined for a historic structure.

COVID-19
Miami New Drama requires all employees to adhere to CDC COVID-19 vaccination recommendations. Individuals with legally valid medical or religious exemptions may be subject to work restrictions and/or enhanced safety/testing protocols.

Note: The job description describes an overview of the work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change as the requirements of the job change.

Requirements (Skills and Knowledge)

• Prior experience serving in a management role of a theater production department. Formal, informal and cross-disciplinary experiences will be considered
• Ability to read and assimilate information from technical design drawings
• Experience in budgeting materials and labor and designing systems that can be replicated
• Problem solver, creative thinker, good planning and organizational skills
• Computer skills including but not limited to Word, Excel, Google Workplace.
• Working knowledge of drafting software, Vectorworks or CAD
• Working knowledge of IATSE, USA, SDC, AEA
• Skills in lighting programming, sound systems, rigging a plus – must have strong understanding of all aspects of production
• Fluent spoken English and Spanish strongly preferred

Physical Requirements/Working Conditions:

• Prolonged periods of sitting at a desk and working on a computer. Alternates with prolonged periods of standing and moving
• Ability to lift and move 50lbs
• Must be comfortable working in a fast paced environment where directions and priorities can change rapidly
• Flexible working hours including nights, weekends, holidays.

SALARY: $60,000, Full time exempt

BENEFITS: 4 weeks paid vacation, maximum 2 concurrent. A company healthcare plan with 50% employer contribution to be presented for option.

TO APPLY:  Please email a letter and resume to General Manager, Jessica Kaschube, jessica@miaminewdrama.org with “Production Manager” in the subject line.

BASIC FUNCTION:
Functions include office operations for Miami New Drama productions, co-productions, and Colony Theatre rentals. This position thrives in a fast-paced environment and is energized by creating exemplary customer service making prospective patrons feel welcomed and informed about their theater experience.

RESPONSIBILITIES:

• Ensures the smooth daily operation of customer service and sales functions.
• Cultivates and maintains a solid, respectful working relationship
• Maintains emergency processing plans for night of show system failures.
• Achieves a thorough understanding of the ticketing system, its hardware and software and its impact on other departments.
• Creates Box Office schedule to ensure coverage both daily and for performances.
• Hires, trains and supervises additional box office associates.
• Compiles and distributes daily sales and financial reports to related departments and to presenters upon their (reasonable) request for assigned shows and events.
• Prepares and submits box office statements for settlement and all pertinent records pertaining to settlement for assigned shows and events.
• Compiles and evaluates all sales data including individual walk-up, Internet, Call Center and subscriptions.
• Resolves formal ticketing complaints from patrons.
• Reviews and responds to any written complaints related to ticketing.
  Regularly communicates to marketing managers about ticket inventory, sales, and patron data working as a team to generate a plan for audience engagement
• Manages contractual, complimentary, house and presenters seat inventory and orders for assigned shows and events.
• Manages Miami New Drama membership and fulfillment
• Manages group sales and contracting
• Coordinates front of house operations with the House Manager
• Maintains CRM database both from a patron standpoint and event construction

JOB REQUIREMENTS

• Fluent spoken English and Spanish
• Friendly, outgoing with superior customer service skills
• Must be well organized and able to multitask
• Computer skills including but not limited to Word, Excel, Google Workplace.
• Previous Box Office experience a plus, specifically with Spektrix or Tessitura.

SALARY:$40,000 plus healthcare benefits & paid vacation – Commensurate on experience

START DATE:  Immediate

TO APPLY: To apply email resume to info@miaminewdrama.org with the subject line “Box Office Manager”

SALARY:  $15.00 per hour

EMPLOYMENT TYPE:  Part time

JOB DESCRIPTION:

Miami New Drama at the Colony Theatre is currently accepting resume submissions to fill open Usher positions for the season.

JOB REQUIREMENTS:

This position must be comfortable interfacing with audience members, have excellent customer service skills, and be able to respond in case of an emergency.

Tasks include setting up the auditorium to welcome audiences, directing patrons to their seats, enforcing all front of house audience rules (i.e. cellphone usage), and provide great service to guests.

TO APPLY:  Please email PDF resume to housemanager@miaminewdrama.org  with “Usher” in the subject line.